VEXA Empowers
the Entire Process of China’s Labor Export Industry
The Full Process of Labor Export from China KCP
Project Initiation and Qualification Verification
Information Release and Multi-Trade Registration
Preliminary Review and Background Check
Domestic Pre-Departure Medical Examination and Vaccination
Interview and Skill Selection
Pre-Departure Comprehensive Training and Psychological Counseling
Signing Dual Contracts and Position Salary Confirmation
Purchasing Statutory Insurance and Commercial Supplementary Insurance
Document Notarization, Authentication, and Compliance Procedures
Processing Overseas Work Visas and Work Permits
International Flight Booking and Luggage Solutions
Domestic Assembly and Dedicated Airport Drop-off
Destination Country Airport Pick-up and Fast Customs Clearance Transfer
Destination Country Local Document Connection
Camp Accommodation and Living Material Supply
Overseas Tracking Management and Dynamic Data Early Warning
Payroll Disbursement, Exchange, and Tax Planning
Labor Dispute Mediation and Emergency Repatriation
Organize Scheduled Return and Airport Drop-off Arrangements
Return Entry Health Declaration and Re-examination
Expense Settlement and Contract Termination
Domestic Airport Pick-up and Return Journey Transportation Arrangements
File Recording and Subsequent Placement (Talent Return)
Project Cost Accumulation and Review Evaluation
VEXA End-to-End Comprehensive Solution
Before formal recruitment, conduct an International Labour Organization (ILO) convention compliance assessment on employers, projects, and supply chains, covering forced labor due diligence, labor rights protection commitments, and Environment, Health, and Safety (EHS) baseline verification.
⚠️ Potential Risks: Suspected forced labor leading to general contractors terminating contracts or facing international sanctions; substandard site safety and environmental protection triggering work stoppages; inability to pass financing compliance reviews by multinational financial institutions.
🔑 KCP: Forced labor due diligence and establishment of traceable ESG data files.
- ESG Compliance Archive Management System: Automatically collect and structurally store labor rights, training records, and working hour data, supporting one-click generation of labor information disclosure reports that comply with international standards (such as CSRD).
- Supply Chain Transparency Traceability Module: Record the compliance status of labor subcontractors at all levels, ensuring the labor policies of the entire supply chain meet the requirements of the general contractor.
Foreign labor cooperation enterprises must verify the legality of foreign employers and the authenticity of projects, and sign a written labor cooperation contract with the foreign employer.
⚠️ Potential Risks: Fraud by fake projects or "shell companies" leading to stranded workers; project funds breaking midway ; borrowing qualifications to conduct illegal business.
🔑 KCP: Employer due diligence and project authenticity verification (establish a three-tier review mechanism: preliminary, secondary, and final; strictly prohibit operations without qualifications).
According to the requirement list, recruit technical trades such as welders, electricians, fitters, as well as general labor such as cleaners and kitchen helpers.
⚠️ Potential Risks: Offline intermediaries or agents privately exaggerating salary and benefits, or concealing harsh working environments, leading to later labor disputes.
🔑 KCP: Recruitment information transparency and consistency control (ensure the recruitment brochure is consistent with the final contract terms; strictly prohibit concealing or falsifying information).
- Standardized Multi-Trade Job Posting System: Support enterprises to publish standardized and transparent overseas recruitment information with one click, locking in core salary and benefit terms.
- Resume Collection and Candidate Tracking Module: Provide full-link online registration and candidate progress tracking functions.
Verify the validity of documents, check for criminal records, and confirm the willingness to go abroad.
⚠️ Potential Risks: Candidates concealing criminal records leading to visa rejection; family members' unawareness causing subsequent refund disputes.
🔑 KCP: Assessment of candidate background authenticity and capability matching.
Precise Talent Pool Screening and Background Traceability: Provide an exclusive talent pool based on industry-education integration, where candidates' learning trajectories and practical training records on the education side are completely transparent on the platform.
Organize entry-exit medical examinations to obtain the "International Certificate of Vaccination or Prophylaxis" (Yellow Book) and complete mandatory vaccinations (e.g., yellow fever, cholera, COVID-19) according to the requirements of the destination country and the general contractor.
⚠️ Potential Risks: Forged or proxy medical exams; missing mandatory vaccines leading to denied entry.
🔑 KCP: Alignment of dual medical exam standards and vaccination verification.
Online Archiving and Compliance Verification of Medical and Vaccine Reports: Set mandatory upload nodes for medical and vaccine (Yellow Book) reports in the employee file module, supporting proactive early warnings based on the compliance requirements of the destination country.
Organize skill assessments according to project requirements and assist in obtaining international certificates (e.g., US/EU standard welder certificates).
⚠️ Potential Risks: Superficial skill assessments leading to salary reduction or repatriation due to substandard skills after going abroad.
🔑 KCP: Authenticity of cross-border interviews and international standard skill assessments.
- Cross-Border Online Video Interview System: Provide stable, low-latency cross-border video interview functions.
- Structured Skill Assessment Module: Provide standardized skill assessment scoring sheets for archiving.
- International Standard Skill Assessment and Certification Tutoring: Provide practical assessment services for special operations such as welders and pipe fitters, aligning with international standard certifications like US/EU standards.
Covers local laws, customs, religion, safety protection, as well as psychological counseling and extreme crisis response for long-term overseas assignments in enclosed environments.
⚠️ Potential Risks: Training becoming a mere formality; failure to inform about extreme security risks (e.g., kidnapping, terrorist attacks).
🔑 KCP: Written notification of risks and localized/psychological adaptability training.
- Localized Real-Scene Practical Training Solutions: Provide enterprises with complete offline practical training solutions including safety protection and customs taboos.
- Overseas Psychological Counseling and Crisis Response Courses: Provide professional psychological intervention and crisis event simulation training for extreme environments.
Sign standardized "Overseas Labor Service Contracts" and "Employment Contracts", specifying pre-departure salary standards and salary reduction clauses for substandard skills after going abroad.
⚠️ Potential Risks: "Yin-yang contracts" leading to lack of evidence for rights protection; illegal collection of high deposits; lack of anti-forced labor and grievance mechanism clauses in contracts (ESG Risk)
🔑 KCP: Consistency of contract terms, zero deposit control, and clear salary reduction rules.
- Electronic Labor Contract Compliance Signing: Support compliant signing of cross-border electronic contracts, with built-in standard contract templates (including salary confirmation and reduction clauses).
- Secure Storage of Employee Digital Files: Automatically establish holographic digital files including contracts and training records.
Configure statutory personal accident insurance (coverage not less than 1.5 million RMB) and a package of commercial insurance covering medical care, rescue, and kidnap ransom.
⚠️ Potential Risks: Insufficient coverage; difficulties in cross-border claims for work-related injuries.
🔑 KCP: Mandatory insurance coverage and establishment of cross-border claim channels for work injuries.
- Mandatory Policy Archiving and Validity Management: Support policy information entry and automatic early warning 30 days before renewal nodes.
- Overseas Work Injury Claim Practical Tutoring: Clarify the practical processes of overseas work injury identification, medical treatment, and claims, connecting with global rescue networks.
Handle expedited passports, dock with commerce authorities for filing, and translate, notarize, and double-authenticate/Apostille academic degrees, skill certificates, and no-criminal-record certificates.
⚠️ Potential Risks: Forged materials; overly long notarization and authentication cycles affecting departure.
🔑 KCP:Material authenticity verification and authentication progress tracking.
Document Agency and Notarization/Authentication Channels: Provide a professional team to assist in expedited passports, document translation, notarization, and Apostille/double authentication.
Process the work visas required for the project, strictly prohibiting working on tourist/business visas.
⚠️ Potential Risks:Working illegally on non-work visas; employers confiscating passports.
🔑 KCP:Work visa legality verification and destination country quota confirmation.
Document Validity Intelligent Early Warning System: Support entry of passport and work visa information, automatic early warning 30 days before expiration, and support checking visa processing progress.
Book group agreement flights and coordinate excess baggage allowances (for carrying tools and samples).
⚠️ Potential Risks:Flight delays; excess baggage causing high fines or tools being confiscated.
🔑 KCP:Itinerary compliance review and special baggage allowance negotiation.
- Employee Itinerary and Travel Management Module: Integrate flight information and electronic ticket unified management.
- Group Flight and Baggage Allowance Agency: Connect with airlines to provide competitive group tickets and exclusive excess baggage solutions.
Provide assembly point accommodation, vehicle transfers, and dedicated customs clearance assistance in departure cities.
⚠️ Potential Risks:Personnel arriving late and missing flights; being intercepted by customs due to inconsistent statements.
🔑 KCP:Pre-departure assembly headcount and customs clearance tutoring.
- Mobile Attendance and Assembly Check-in: Use mobile terminals to realize geolocation check-ins at airport assembly points.
- Domestic Departure Assembly and Customs Drop-off Service: Provide accommodation arrangements, bus transfers, and dedicated airport customs drop-off.
Arrange dedicated teams for airport pick-up, assist in customs clearance, count luggage, and transfer directly to project camps or quarantine points.
⚠️ Potential Risks:Disconnected pick-ups leading to stranded personnel; non-compliant local transportation vehicles.
🔑 KCP:Seamless cross-border pick-up docking and safe dedicated vehicle transfers.
- Cross-Border HR Backend Task Collaboration System: Domestic drop-off and foreign pick-up personnel synchronize landing and pick-up confirmations in real-time in the system.
- Destination Country Airport Dedicated Pick-up and Transfer: Provide local compliant vehicles and dedicated personnel for pick-up and transfer services.
Handle local residence permits, ID cards, tax numbers, bank cards, and phone cards, and assist in processing safety access documents.
⚠️ Potential Risks:Delays in local document processing leading to inability to work or receive salary legally.
🔑 KCP:Local document processing progress supervision and compliance retention.
- Localized Onboarding Process Node Management: Set the processing of local ID cards and bank cards as standard onboarding nodes in the HR system; failure to complete prevents activation of payroll calculation.
- Local Life Document Agency Assistance: Provide dedicated personnel to assist in processing local bank cards, phone cards, and tax numbers.
Assist in camp construction, canteen operations, commuter vehicles, and the supply of labor protection and heatstroke prevention materials.
⚠️ Potential Risks:Poor accommodation conditions triggering strikes; shortage of labor protection materials leading to work injuries.
🔑 KCP:Camp standard compliance inspection and material supply chain guarantee.
Localized Living Camp and Material Management Solutions: Connect with logistics accommodation, canteen outsourcing, and labor protection material supply chain services that meet local standards.
Establish holographic digital files and issue monthly/weekly reports on personnel dynamics, safety incidents, and turnover.
⚠️ Potential Risks:Lagging management data leading to inability to intervene in emergencies in a timely manner.
🔑 KCP:Unified digital management of cross-border teams and real-time data visibility.
- Free SaaS-Level On-the-Job HR Management System: Provide a full-function HR backend for enterprises to query full-staff files in real-time.
- Dynamic Data Reports and Anomaly Early Warning Dashboard: The system automatically generates absence, turnover, and cost reports, and provides real-time pop-up warnings for document expirations and abnormal events.
Regularly conduct capability enhancement and localized integration training, establish regular communication mechanisms to identify hidden risks, and provide continuous psychological counseling support.
⚠️ Potential Risks:Skill stagnation failing to meet project upgrade needs; cultural conflicts triggering group disputes; neglecting EHS training leading to severe work injuries (ESG Risk); long-term confinement leading to employee psychological breakdown.
🔑 KCP:Regular hidden risk screening mechanism and employee psychological health intervention.
- Anonymous Feedback and Risk Early Warning Questionnaire System: Regularly push multi-language anonymous questionnaires to employees, automatically summarize and analyze emotional indicators to prevent mass incidents.
- Online Learning and Skill Certification Management Module: Provide on-the-job skill enhancement courses and manage certificate expiration and upgrade nodes.
- Localized Cross-Cultural Integration Workshop: Regularly organize offline activities to help employees understand local religious taboos and community relations.
- Overseas Psychological Health Continuous Support Program: Provide regular online psychological counseling, crisis intervention hotlines, and employee mutual aid community support.
Build compliant payroll disbursement channels (local disbursement + RMB repatriation) and handle individual income tax planning.
⚠️ Potential Risks:Foreign exchange controls preventing funds from repatriating; failure to pay taxes compliantly facing huge fines.
🔑 KCP:Compliance of exchange channels and adherence to local taxation.
- Global Attendance and Multi-Currency Payroll Calculation Module: Support tamper-proof attendance check-ins and automatic multi-currency payroll calculations.
- Cross-Border Payroll Disbursement and Local Tax Planning: Connect with compliant financial channels to solve RMB exchange and repatriation, and provide individual income tax declaration services in the destination country.
Establish a 7x24 hour mediation mechanism to handle strikes, work injuries, disciplinary events, and repatriation arrangements.
⚠️ Potential Risks:Mass strikes leading to project shutdowns; disciplinary personnel refusing repatriation.
🔑 KCP:7x24 emergency response mechanism and legal repatriation procedures.
- Employee Self-Service Appeal and Work Order System: Provide a mobile online appeal channel to prevent conflicts from escalating.
- Local Labor Dispute Mediation and Emergency Repatriation Execution: Provide local legal assistance to help handle mass incidents and mandatory repatriation arrangements for disciplinary personnel.
Urge labor personnel to return on time and arrange transportation to the local airport.
⚠️ Potential Risks:Illegal overstaying or unauthorized job-hopping tempted by high salaries.
🔑 KCP:Pre-return communication mechanism and prevention of illegal overstaying.
Resignation/Expiration Early Warning and Handover Management Module: The HR system automatically triggers expiration warnings and generates standardized asset handover and resignation clearance to-do lists.
Those residing overseas for more than 1 year must complete a return health examination within 1 month after entry.
⚠️ Potential Risks:Missing the health re-examination leading to inability to process subsequent procedures.
🔑 KCP:Health re-examination supervision within 30 days after return.
Post-Resignation Care and Re-examination Reminder Push: The system automatically sends medical re-examination reminders to returned employees.
Settle salary accounts and officially terminate the "Service Contract".
⚠️ Potential Risks:Salary balance disputes leading to continuous petitioning.
🔑 KCP:Signature confirmation of balance settlement details and closed-loop contract termination.
Final Salary Clearance and Electronic Termination Agreement: The system generates a final clearance form and supports electronic signature confirmation to ensure a compliant closed loop.
Assist in arranging high-speed rail, buses, and other return transportation after arriving at the domestic airport.
⚠️ Potential Risks:Safety accidents or loss of property on the return journey.
🔑 KCP:Return journey safety reminders and seamless transportation connections.
Domestic Pick-up and Return Ticketing Assistance: Provide domestic airport pick-up and return ticket booking services.
Establish file records and provide re-employment guidance.
⚠️ Potential Risks:Loss of skilled technical workers leading to high re-recruitment costs for subsequent overseas projects.
🔑 KCP:Accumulation and reuse of excellent overseas talents.
Talent Pool Return and Re-employment Recommendation: Excellent employees are accumulated into the VEXA talent pool and accurately recommended to other overseas projects.
Accumulate full costs including personnel recruitment, training, flights/hotels, and insurance by project dimension, and conduct a review, synchronized with an annual review of ESG labor performance.
⚠️ Potential Risks:Omission of hidden costs leading to damaged project profits; lack of ESG performance data leading to failure in next year's bidding.
🔑 KCP:Refined accounting of full-link personnel costs and accumulation of ESG labor performance indicators.
- Project-Based Personnel Cost Accumulation Report System: Automatically capture financial data from all links to generate multi-dimensional project personnel cost analysis reports.
- Labor Compliance and ESG Performance Dashboard: Aggregate annual injury rates, turnover rates, training coverage, and grievance resolution rates, automatically generating visual ESG labor performance annual reports for enterprises.
